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<DIV><SPAN class=015300003-13122008><FONT face=Arial size=4>The Fresno Free
College Foundation owns and operates KFCF-FM.</FONT></SPAN></DIV><!-- Converted from text/rtf format -->
<P dir=ltr align=left><FONT size=4><FONT face=Arial><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: 'Times New Roman'; mso-fareast-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><SPAN
class=015300003-13122008>The monthly board meeting will be at 7:00 PM, Tuesday,
Dec 16, 2008 at the Machinists Union Hall located at 544 W. Olive Avenue in
Fresno (across the street from the Department of Motor Vehicles).<SPAN
style="FONT-SIZE: 11pt"> </SPAN></SPAN></SPAN><SPAN lang=en-us> <SPAN
class=015300003-13122008><FONT face="Times New Roman">The meeting is a public
meeting.</FONT></SPAN></SPAN></FONT></FONT></P><FONT size=4><FONT
face=Arial><SPAN lang=en-us><SPAN class=015300003-13122008>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><?xml:namespace prefix = st1 ns =
"urn:schemas-microsoft-com:office:smarttags" /><st1:City w:st="on"><st1:place
w:st="on"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Fresno</SPAN></st1:place></st1:City><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"> Free College
Foundation<?xml:namespace prefix = o ns =
"urn:schemas-microsoft-com:office:office" /><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Board of
Directors Meeting Agenda<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">December 16,
2008<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Call to order:<SPAN
style="mso-spacerun: yes"> </SPAN>7 p.m.<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Determination of
Quorum<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Introduction of
Guests<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">I.<SPAN
style="mso-tab-count: 1">
</SPAN>Adoption of Agenda<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">II.<SPAN
style="mso-tab-count: 1">
</SPAN>Excuse of Absences <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">III.<SPAN
style="mso-tab-count: 1">
</SPAN>Approval of Minutes <o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">IV.<SPAN
style="mso-tab-count: 1">
</SPAN>Public Comment<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">V.<SPAN
style="mso-tab-count: 1">
</SPAN>President’s Report (no written report submitted)<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">VI.<SPAN
style="mso-tab-count: 1">
</SPAN>Executive Director’s Report/Programming Director’s Report – Rych Withers
(no written report submitted)<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">VII.<SPAN
style="mso-tab-count: 1"> </SPAN>Chief
Engineer’s Report – Rand Stover (no written report
submitted)<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">IX.<SPAN
style="mso-tab-count: 1">
</SPAN>Regular Reports:<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">A.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Budget
Committee –<SPAN style="mso-spacerun: yes"> </SPAN><I
style="mso-bidi-font-style: normal">See written report</I><o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">B.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Community
Outreach Committee – <I style="mso-bidi-font-style: normal">Committee did not
meet in Dec.</I><o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">C.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Fundraising Committee – <I
style="mso-bidi-font-style: normal">Committee did not meet in Dec.
</I><o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">D.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Governance Committee – <I>Committee
did not meet</I><o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">E.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Programming Committee – <I
style="mso-bidi-font-style: normal">no written report
submitted</I><o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">F.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Personnel
Committee – report to be given in closed session<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">G.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Election
Committee – <I style="mso-bidi-font-style: normal">no written report
submitted</I><o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 0.75in; TEXT-INDENT: -0.25in; mso-list: l0 level1 lfo1; tab-stops: list .75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">H.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">KFCF
Representative Report on the KPFA LSB <I style="mso-bidi-font-style: normal">–
no written report submitted</I><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">X.<SPAN
style="mso-tab-count: 1">
</SPAN>Consent Agenda:<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.75in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">a.<SPAN
style="mso-tab-count: 1"> </SPAN>Spending Approval Proposal
(Vickie)<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">XI.<SPAN
style="mso-tab-count: 1"> </SPAN>Old
Business:<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l0 level2 lfo1; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">a.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Election
update<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l0 level2 lfo1; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">b.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Board
Retreat/New Member Orientation (2/1/09) including discussion of proposed
facilitator<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l0 level2 lfo1; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">c.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Banquet
Raffle (Vickie)<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l0 level2 lfo1; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">d.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Discussion of funding possibilities
for news reporters<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l0 level2 lfo1; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">e.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Update on
Studio move<o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.25in; TEXT-INDENT: 0.5in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">c.<SPAN
style="mso-tab-count: 1"> </SPAN>Other old business<SPAN
style="mso-tab-count: 1"> </SPAN><o:p></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">XII.<SPAN
style="mso-tab-count: 1"> </SPAN>New
Business:<SPAN
style="mso-tab-count: 1">
</SPAN><o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo2; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">a.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Appointment of Board member to chair
Governance Committee<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo2; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">b.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Proposal
to hire management coach (Personnel Committee)<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo2; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">c.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Possibility of establishing official
MySpace site for KFCF (Gerry)<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo2; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">d.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Need for
fiscal oversight for Sleeping Bag Project<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo2; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">e.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Discussion of policy on use of bulk
rate permit by board candidates<o:p></o:p></SPAN></P>
<P class=MsoNormal
style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.25in; mso-list: l1 level1 lfo2; tab-stops: list 1.0in"><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Arial; mso-fareast-font-family: Arial"><SPAN
style="mso-list: Ignore">f.<SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></SPAN></SPAN><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Arial">Other new
business<o:p></o:p></SPAN></P>
<P dir=ltr align=left><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial; mso-fareast-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><BR
style="PAGE-BREAK-BEFORE: always" clear=all></SPAN> </P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><FONT size=3><st1:City w:st="on"><st1:place w:st="on"><SPAN
style="FONT-FAMILY: Arial">Fresno</SPAN></st1:place></st1:City><SPAN
style="FONT-FAMILY: Arial"> Free College Foundation Draft
Minutes<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><SPAN style="FONT-FAMILY: Arial"><FONT size=3>Board of Directors
Meeting November 18 2008<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Call to order: 1926
hours<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Determination of quorum: In
attendance<SPAN style="mso-spacerun: yes"> </SPAN>Gerry Bill, Vickie
Fouts, Dave Gendron, Leni Reeves, Mel Sanders, Jan Slagter,<SPAN
style="mso-spacerun: yes"> </SPAN>Rych Withers
<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Introduction of guests: Hasan Johnson
and Mark Hernandez; the latter videotaped the meeting and after discussion, this
was allowed.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>I.<SPAN
style="mso-tab-count: 1">
</SPAN>Agenda adopted with the following changes: Item VII -<SPAN
style="mso-spacerun: yes"> </SPAN>chief Engineers report to be by Rych
Withers; addition of 3 items of New Business – VII e December Meeting, VII f
News Stringers, VII g Website (moved from Old Business)
<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>II.<SPAN
style="mso-tab-count: 1">
</SPAN>Excused: Sue Kern,<SPAN style="mso-spacerun: yes">
</SPAN>Marc Scalzo, Rand<SPAN style="mso-spacerun: yes"> </SPAN>Stover,
Alex Valvoulis<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>III.<SPAN
style="mso-tab-count: 1">
</SPAN>September 16 2008 mInutes approved<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>IV.<SPAN
style="mso-tab-count: 1">
</SPAN>Public Comment:<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Mark Hernandez stated that he believes
the election is required to be held entirely during the period Nov 1 through 30,
whether in person or by mail.<SPAN style="mso-spacerun: yes"> </SPAN>He
believes that the change of rules may expose the Board to legal
action.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3><SPAN
style="mso-tab-count: 1">
</SPAN>Hasan Johnson asked for a clarification of liability issues and election
procedures<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Gerry Bill and Rych Withers stated that
the ballots were sent out late due to mailing house error so the election was
extended by executive decision to allow a full 30 day voting period.<SPAN
style="mso-spacerun: yes"> </SPAN>This was decided and announced before
the effective start of the election to be both impartial to the candidates and
fair to the electors. Election announcements and the Web site need to have the
correct election dates.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>V.<SPAN
style="mso-tab-count: 1">
</SPAN>President’s Report: October – see written
report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3><SPAN
style="mso-tab-count: 4">
</SPAN>November – see written report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Discussion of My Space “Friends of KFCF”
site which endorsed 3 candidates for election.<SPAN
style="mso-spacerun: yes"> </SPAN>Dave Gendron stated that he did not
solicit endorsement, did not wish to run as part of a slate and disagrees with
some statements in the endorsement text written by Debbie Speer, who is running
this My<SPAN style="mso-spacerun: yes"> </SPAN>Space site.<SPAN
style="mso-spacerun: yes"> </SPAN>Vickie Fouts stated that this My Space
site was set up by Debbie as an official KFCF site while Debbie was on the Board
and acting as a KFCF representative through the Promotions(Outreach?)
Committee.<SPAN style="mso-spacerun: yes"> </SPAN>Vickie would like to
have the Board request legal advice on the ownership of the site.<SPAN
style="mso-spacerun: yes"> </SPAN>Hasan Johnson suggested setting up an
official KFCF My Space site.<SPAN style="mso-spacerun: yes"> </SPAN>Mark
Hernandez stated the North Fork Studio List Serve had made a personal attack
upon him.<SPAN style="mso-spacerun: yes"> </SPAN>The consensus
discussion was that Debbie Speer be asked to put a prominent disclaimer on the
site acknowledging that it is not affiliated with KFCF.<SPAN
style="mso-spacerun: yes"> </SPAN>If there is a question of North Fork
Studio List Serve appearing to represent KFCF, Sue Kern should also be asked to
put a similar disclaimer.<SPAN style="mso-spacerun: yes"> </SPAN><B
style="mso-bidi-font-weight: normal">Gerry will investigate.<SPAN
style="mso-spacerun: yes"> </SPAN>No
action.<o:p></o:p></B></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>VI.<SPAN
style="mso-tab-count: 1">
</SPAN>Executive Director/Programming Director’s
Report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Financial Packet sent 1 week ago shows
slight deficit due to change in <st1:place w:st="on">Marathon</st1:place>
timing, so that no check has been received yet for
October.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Ballots: 1710 mailed, 1 returned.<SPAN
style="mso-spacerun: yes"> </SPAN>This is about 1500 single ballots, plus
doubles for 2 names at same address where both have
contributed.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Meetings with programmers to go over
Programmers Handbook, which is being updated, will be held Weds night, Thurs
night, Sat, and Sun.<SPAN style="mso-spacerun: yes"> </SPAN>Current
contact information and acknowledgement of receipt of handbook will be
obtained.<SPAN style="mso-spacerun: yes"> </SPAN>There will be a Board
member present at each of the scheduled meetings.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Stuff has been ordered for the WILPF
Craft Fair, including KFCF totes.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>A program guide by categories and a<SPAN
style="mso-spacerun: yes"> </SPAN>program grid by time is being made.<SPAN
style="mso-spacerun: yes"> </SPAN>Vickie suggested adding the Website and
email to these materials.<SPAN style="mso-spacerun: yes"> </SPAN>She also
stated reports are to be written; Rych will email a written report to the
Board.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>VII. <SPAN
style="mso-tab-count: 1"> </SPAN>Chief Engineers
Report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Emergency Alert System equipment which
will be required will cost about $3000.<SPAN style="mso-spacerun: yes">
</SPAN>The Dept of Homeland Security will control this and both the president
and governor can declare an emergency and take control of the station, by
law.<SPAN style="mso-spacerun: yes"> </SPAN>Scott Dean
will install the back-up transmitter for $50/ hour.<SPAN
style="mso-spacerun: yes"> </SPAN>It is unclear when the move from Rand
Stover’s site will occur.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Renewal notices, “come back” pleas to
lapsed subscribers, and end of year donate on requests have been sent.
<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>IX.<SPAN
style="mso-tab-count: 1"> </SPAN>(the
omission of VIII follows the Agenda; this was not noticed at the
time.)<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3><SPAN
style="mso-tab-count: 1">
</SPAN>Regular Reports<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>A.<SPAN
style="mso-tab-count: 1">
</SPAN>Budget Committee see written report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>B.<SPAN
style="mso-tab-count: 1">
</SPAN>Community Outreach see written report AND<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>C.<SPAN
style="mso-tab-count: 1">
</SPAN>Fundraising see written report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>D.<SPAN
style="mso-tab-count: 1">
</SPAN>Governance did not meet – see new business<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>E.<SPAN
style="mso-tab-count: 1">
</SPAN>Programming Committee see written report and note changes toward block
programming<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>F.<SPAN
style="mso-tab-count: 1">
</SPAN>Personnel Committee closed session report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>G.<SPAN
style="mso-tab-count: 1">
</SPAN>Election Committee<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>For this election the procedures and
dates were chosen, with implementation then turned over to staff.<SPAN
style="mso-spacerun: yes"> </SPAN>Candidates names were drawn in
random order by staff.<SPAN style="mso-spacerun: yes"> </SPAN>Late mailing
by the presort center occurred; possible solutions include changing mailing
houses, doing it ourselves, and getting it to the mailing house earlier.<SPAN
style="mso-spacerun: yes"> </SPAN>The mailing cost $102, the postage
$191.<SPAN style="mso-spacerun: yes"> </SPAN>Because of the late mailing,
an extension of the deadline for this election considered: The postmark deadline
for this election to be moved to December 15 2008.<SPAN
style="mso-spacerun: yes"> </SPAN><B
style="mso-bidi-font-weight: normal"><I
style="mso-bidi-font-style: normal">Moved by Leni Reeves, 2nd Gerry Bill, passed
unanimously.<o:p></o:p></I></B></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Mark Hernandez states his opinion that
the Bylaws require the “meeting” and thus the election to finish in
November.<SPAN style="mso-spacerun: yes"> </SPAN>Gerry Bill states that a
“meeting” begun in November and extending into December constitutes “meeting” in
November as described in the bylaws.<SPAN style="mso-spacerun: yes">
</SPAN>The list of members was given to all candidates, since some had access to
it through current Board membership.<SPAN style="mso-spacerun: yes">
</SPAN>Policy on distribution of membership list needs to be on agenda for
future<SPAN style="mso-spacerun: yes"> </SPAN>Board decision.<SPAN
style="mso-spacerun: yes"> </SPAN>Ballot counting dates needs to be
determined.<SPAN style="mso-spacerun: yes"> </SPAN>Misc.:<SPAN
style="mso-spacerun: yes"> </SPAN>FFCF web site needs to have a link to
election materials and needs candidate statements from this election, and
proposed bylaws changes on the Foundation page.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>H.<SPAN
style="mso-tab-count: 1"> </SPAN>KPFA
LSB report.<SPAN style="mso-spacerun: yes"> </SPAN>LSB met in <st1:City
w:st="on"><st1:place w:st="on">Fresno</st1:place></st1:City>; many of us were
present.<SPAN style="mso-spacerun: yes"> </SPAN>There was a good financial
presentation. LSB members toured KFCF after the
meeting.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>X.<SPAN
style="mso-tab-count: 1">
</SPAN>Consent Agenda (see written proposals for complete
text)<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>a.<SPAN
style="mso-tab-count: 1">
</SPAN>Reserve Account of 3 months operating budget, to be implemented by
putting aside monthly 10% of the KPFA subscriptions payment to us. (approx 3
years to fulfill at current rate)<SPAN style="mso-spacerun: yes">
</SPAN>the money to go into existing credit union account but would have own sub
account in Quickbooks.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>b.<SPAN
style="mso-tab-count: 1">
</SPAN>Meeting effectiveness : collegiality, 20 seconds of silence can be called
by any member of the Board, and point of discrimination can be raised<SPAN
style="mso-spacerun: yes"> </SPAN>by any member of the
Board.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>c.<SPAN
style="mso-tab-count: 1">
</SPAN>Policy on office holidays: New Years, MLK Jr Day, Presidents Day, Cesar
Chavez Day, Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Thurs and Fri, and Christmas are holidays when the office will be
closed to the public.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>d.<SPAN
style="mso-tab-count: 1">
</SPAN>Excused Absence Policy (voted on at last meeting, presented in writing
for clarification.)<SPAN style="mso-spacerun: yes"> </SPAN>Notice given
before meeting to ED, Pres or Sec’ty with reason for absence, this info given to
Board , absence excused unless Board votes not to accept.<SPAN
style="mso-spacerun: yes"> </SPAN>Advance notice if 3 or more consecutive
meetings to be missed; the Board can then decide if that member should be
replaced.<SPAN style="mso-spacerun: yes"> </SPAN>Vacancy may be declared
when 3 unexcused absences w/in 12 month period occur.
<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><B
style="mso-bidi-font-weight: normal"><I
style="mso-bidi-font-style: normal"><SPAN style="FONT-FAMILY: Arial"><FONT
size=3>Mel moved, Leni 2nd, consent agenda passed unanimously
<o:p></o:p></FONT></SPAN></I></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3><SPAN
style="mso-spacerun: yes"> </SPAN><o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>XI.<SPAN
style="mso-tab-count: 1"> </SPAN>Old
Business<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Election: if 20% quorum is not reached
the Board can continue to serve and or appoint Board members or extend balloting
by 2 weeks.<SPAN style="mso-spacerun: yes"> </SPAN>Suggested to seat 4
with highest vote totals.<SPAN style="mso-spacerun: yes"> </SPAN>Proposed
to continue present Board members and seat highest vote-getters for vacant
seats.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>XII.<SPAN
style="mso-tab-count: 1"> </SPAN>New
Business<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>a.<SPAN
style="mso-tab-count: 1">
</SPAN>Date of Board Retreat/New member orientation: Jan 31 or Feb1.<SPAN
style="mso-spacerun: yes"> </SPAN>Gerry will contact facilitator: Jackie
Ryle or Paul Pierce and will contact Randy.<SPAN
style="mso-spacerun: yes"> </SPAN><B
style="mso-bidi-font-weight: normal">Janet moved, Leni 2nd,
passed.<o:p></o:p></B></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>b.<SPAN
style="mso-tab-count: 1">
</SPAN>Governance Committee.<SPAN style="mso-spacerun: yes"> </SPAN><B
style="mso-bidi-font-weight: normal">Vickie moved to table, Leni 2nd,
passed</B><o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>c.<SPAN
style="mso-tab-count: 1">
</SPAN>WILPF Craft Fair Dec 6 Sue, Dave and Leni will
table.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>d.<SPAN
style="mso-tab-count: 1">
</SPAN>Annual Report<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Questions about relationship between
FFCF and Greek Cultural Foundation: are they now their own foundation , do they
have their own 501C3 corporation?<SPAN style="mso-spacerun: yes">
</SPAN>Others for whom FFCF acts as fiscal agent: Ananda – Rych will ask for a
written report.<SPAN style="mso-spacerun: yes"> </SPAN>Does legal
responsibility for these rest with their own Boards of Directors?<SPAN
style="mso-spacerun: yes"> </SPAN>Financial info to be presented to Vickie
and Gerry.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in; TEXT-INDENT: -0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>e.<SPAN
style="mso-tab-count: 1">
</SPAN>Paid news stringer proposal:<SPAN style="mso-spacerun: yes">
</SPAN>Vic Bedoian and Mike Rhodes did news editing training with KPFA staff to
do Valley news through KPFA .<SPAN style="mso-spacerun: yes"> </SPAN>Mike
Rhodes submitted rough draft of proposal to be paid $25/hour for time spent
preparing stories.<SPAN style="mso-spacerun: yes"> </SPAN>Discussion:
grant money available?<SPAN style="mso-spacerun: yes"> </SPAN>Is there a
possible underwriting problem with grant funding.<SPAN
style="mso-spacerun: yes"> </SPAN>Is there an issue of staff being used as
volunteer labor, not permissible if this is within the job duties for which
people are hired.<SPAN style="mso-spacerun: yes"> </SPAN>Fundraising
specifically for news production suggested by Vickie.<SPAN
style="mso-spacerun: yes"> </SPAN>Hiring process needs to be determined
per Rych. (He will check with Carol Spooner)<SPAN
style="mso-spacerun: yes"> </SPAN><B
style="mso-bidi-font-weight: normal">News Stringer Ad Hoc Committee created:
chair Gerry, members Vickie and Leni.<SPAN style="mso-spacerun: yes">
</SPAN>Suggested meeting same day as Board, prior to Board
meeting.<o:p></o:p></B></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>f.<SPAN
style="mso-tab-count: 1">
</SPAN><B style="mso-bidi-font-weight: normal">December 16 Board meeting moved
2nd passed</B><SPAN style="mso-spacerun: yes">
</SPAN><SPAN
style="mso-tab-count: 1">
</SPAN><o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>XII.<SPAN
style="mso-tab-count: 1"> </SPAN>h.<SPAN
style="mso-tab-count: 1">
</SPAN>web sites<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 1in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>The KFCF site is updated and looks very
good.<SPAN style="mso-spacerun: yes"> </SPAN>Now the FFCF site needs
work.<SPAN style="mso-spacerun: yes"> </SPAN>The main concern is that
there is no easy way to go back and forth between KFCF and FFCF sites – links,
meeting dates, etc.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>XIII <SPAN
style="mso-tab-count: 1"> </SPAN>Recess open
session 2136 hours<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-INDENT: 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Closed Session Personnel
Issues<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt 0.5in"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Open Session resumed: any closed session
issues referred to Personnel Committee.<SPAN style="mso-spacerun: yes">
</SPAN>Management Training<SPAN style="mso-spacerun: yes"> </SPAN>concept
and expense to be on consent calendar for December.<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Meeting
adjourned<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3><SPAN
style="mso-tab-count: 7">
</SPAN>Leni V Reeves<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: justify"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P dir=ltr align=left><B style="mso-bidi-font-weight: normal"><SPAN
style="FONT-SIZE: 12pt; FONT-FAMILY: Arial; mso-fareast-font-family: 'Times New Roman'; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><BR
style="PAGE-BREAK-BEFORE: always" clear=all></SPAN></B> </P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><B style="mso-bidi-font-weight: normal"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>FFCF Budget Committee Report:<SPAN
style="mso-spacerun: yes">
</SPAN>12-8-08<o:p></o:p></FONT></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><B style="mso-bidi-font-weight: normal"><SPAN
style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></B></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Present: Vickie Fouts - chair, Gerry
Bill and Rych Withers<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>We went over the annual report just
received from the CPA. The annual report must be out to members within four
months of the close of the fiscal year (8-31-08). We received the report without
a lot of time to spare for printing and mailing by the deadline of 12-31-08 and
no time for really going over the report and asking questions. Rych reported
that it was hard to get the CPA to understand the importance of getting the
report to us in a timely manner. It was suggested that in the future we advise
the CPA we need the annual report within 2 or 2 1/2 months or we may need to
find another CPA. <o:p></o:p></FONT></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Rych will also be meeting with the CPA
to go over the annual report and will go over the usage of QuickBooks (QB). They
may have suggestions on how to use QB for budget reports and other helpful
hints. He will also ask them about starting a new QB file each fiscal year.
<o:p></o:p></FONT></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Rych is working on getting quarterly
reports from all the groups we are fiscal agent for. He still does not have
contact information for the Phil Stephens Handicapped Students Fund but will try
to get it. There has been no activity on the account for several years so we
also need to ask them about the status of their organization and what they have
planned for the future, if they need to close their account with us. Their
account has a balance of $1,777.60.<o:p></o:p></FONT></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Rych will be working on a list of
normal/usual bills each month, when due, what they average, etc. like a chart of
something to help us see where we are on the current budget and YTD. This will
also help in planning future budgets as well as help if Rych is unavailable due
to vacation, illness or accident. <o:p></o:p></FONT></SPAN></P>
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style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Rych will be going over all our
insurance policies and will issue a report to the committee of what we have, how
much we pay and if we need anything additional or different. There does not seem
to be one file or one place where all the information is kept. It is not know if
we have coverage for equipment and property at the office for fire and theft,
etc. <o:p></o:p></FONT></SPAN></P>
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style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>It was decided by the budget committee
to apply for a business/company credit card through our credit union. At times
Rych has had to use his own personal credit card for expenses such as ordering
tabling supplies and then has to write himself a check for reimbursement. To
make things easier and clearer accounting wise it was decided having a company
credit card would be the best thing. We recommend that Rych and the treasurer be
on the account. We will wait until after the January board meeting to apply
after election of officers in case there is a new treasurer. I recommend we have
a credit limit of no more than $5,000 or maybe $10,000. At that time we can also
add the treasurer to the credit union checking and savings accounts.<SPAN
style="mso-spacerun: yes"> </SPAN><o:p></o:p></FONT></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Submitted By: Vickie Fouts, FFCF
Treasure and Budget Committee Chair<o:p></o:p></FONT></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><SPAN style="FONT-FAMILY: Arial"><FONT size=3>Spending Approval
Proposal<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><SPAN style="FONT-FAMILY: Arial"><FONT size=3>FFCF Budget
Committee<o:p></o:p></FONT></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt; TEXT-ALIGN: center"
align=center><SPAN style="FONT-FAMILY: Arial"><FONT
size=3>12-16-08<o:p></o:p></FONT></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>The FFCF Budget Committee proposes that
the board have a policy regarding approval for payment by the ED (Executive
Director) of unusual and/or unexpected expenses over $500. We propose that the
ED get approval from the President of the Board for payments of $500-$999,
approval from the Executive Committee (Officers) for $1000-$4999, and approval
from the full board for expenses over $5000.<o:p></o:p></FONT></SPAN></P>
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style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>We further propose that if an large
expense/s will cause us to go over budget in a category that the ED will inform
the board so we can decide on how to handle the situation such as revising the
budget, hold a fundraiser, do a fund appeal, etc.<SPAN
style="mso-spacerun: yes"> </SPAN><o:p></o:p></FONT></SPAN></P>
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style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>The budget committee is open to
suggestions on the above approval limits amounts. <o:p></o:p></FONT></SPAN></P>
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<P class=MsoNormal style="MARGIN: 0in 0in 0pt"><SPAN
style="FONT-FAMILY: Arial"><FONT size=3>Submitted By: Vickie Fouts, FFCF
Treasure & Budget Committee Chair<o:p></o:p></FONT></SPAN></P>
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style="FONT-FAMILY: Arial"><o:p><FONT size=3> </FONT></o:p></SPAN></P>
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style="FONT-FAMILY: Arial"><SPAN style="mso-spacerun: yes"><FONT size=3>
</FONT></SPAN><o:p></o:p></SPAN></P>
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